HMK Architects, an architecture firm located in the heart of Brentwood, is seeking an organized, energetic, and detail-oriented Administrative Assistant to join our team of architects and designers. We specialize in designing healthcare, education, office, and worship spaces for the communities we serve. The ideal candidate will provide administrative support, handle office tasks, and assist in ensuring the smooth operation of the office.

Duties:

• Act as an assistant to the management team, providing support as needed.
• Manage phone systems, directing calls, taking messages, and assisting callers promptly.
• Provide calendar scheduling assistance for management.
• Assist with scheduling travel for staff.
• Perform order entry and data entry tasks accurately and efficiently.
• Maintain and organize physical and digital files for easy retrieval.
• Assist in office management duties such as office supply ordering.
• Provide excellent customer support through various communication channels.
• Receive and organize consultant invoices, and expenses for the business.
• Oversee receivables management for the office, ensuring timely processing and collection of payments.
• Maintain confidential and sensitive information.
• Assist staff with drafting contracts & agreements using templated software.
• Maintain architectural licenses and renewals for licensed architects in the office.
• Assist with Social Media (Instagram, etc) posts on a routine basis.

Experience:

• Experience working as a administrative assistant is a plus.
• Excellent written and verbal communication.
• Strong computer skills with the ability to utilize Microsoft Suite.
• Experience with Quickbooks a plus.
• Experience with Adobe Suite a plus or Marketing a plus.
• Proficiency in order entry, data entry, file management, and office organization.
• Familiarity with customer support practices and phone systems is advantageous.
• Ability to multitask, prioritize tasks efficiently, and work well under pressure.
• Degree in Business, Finance, or Marketing a plus.

This position offers the opportunity to work in a dynamic office environment where your organizational skills will be valued. If you are a proactive individual with excellent administrative abilities, we encourage you to apply for this role.

Job Type: Full-time

Pay: $44,000.00 - $54,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Ability to Relocate:

• Brentwood, TN 37027: Relocate before starting work (Required)

Work Location: In person